HR Operations - Administrative Assistant

Job Title: HR Operations - Administrative Assistant

Job Description:

The HR Operations Administrative Assistant will remain in the central office building. Responsibilities will include, but are not limited to:

• Retrieve and sort mail, including packages, by department and category.
• Enters received mail into the internal receiving system and ensure mail is given to the correct department/recipient.
• Prepares documents and other items for shipping.
• Prepares shipping labels for employees,
• Arranges pickup from postal service and other delivery vendors,
• Records arrival of mail and returns mail as needed,
• Maintains inventory of mailroom supplies,
• Operates office equipment, disposes of junk mail.
• Maintains the integrity of the mailroom.
• Tracks and submits invoices for payment.
• Interacts with external and internal vendors/contractors
• Inventory Management
  • Regularly inspect wellness center inventory
  • Track and maintain accurate records of inventory levels
• Medical Supply Assistance
  • Assist in purchasing medical supplies
• Data Recording
  • Assist in recording wellness center utilization data in spreadsheets

The Administrative Assistant is expected to have organizational skills, attention to detail, integrity, discretion, and respect for confidentiality and privacy, clear handwriting, ability to read and understand a wide range of materials, typing, computing, and data entry skills, good communication, interpersonal and customer service skills, and ability to prioritize and work under pressure.

#LI - Onsite